Book our Venue
Terms of service
The parties agree as follows:
1. INTERPRETATION
1.1 It is agreed that this contract is entered into between Inibos and the Client.
1.2 These terms constitute the whole agreement between the parties and the due performance of the contract is subject to the terms below. The terms as set out herein will take precedence over any other terms, conditions and/or stipulations contained in any of the Client’s documentation and any agreement and/or term purporting to vary or novate the terms of this agreement, or any consensual cancellation, shall not be valid unless reduced to writing and signed by both the Client and Inibos.
2. DEFINITIONS
The following words or expressions shall carry the meanings assigned thereto:
2.1 “Contract” means these standard terms and conditions, together with all annexures, which is to be read together as one contract and will be considered as one document, all of which will have the effect of a legal and binding agreement between the parties. “Agreement” shall be construed accordingly.
2.2 “Package” means the entire venue hire package as selected by the Client at the completion of the quotation process, which package consists of a specific number of hours for which Inibos will be hired and the type of services provided by Inibos, including catering, décor and any other services. Such signed quotation will be annexed to this contract and will be deemed part of the Contract.
2.3 “Client” means the undersigned juristic or natural person(s) herein below, their representatives, successors, assigns, agents and affiliates.
3. PAYMENT TERMS AND DEPOSIT (BOOKING FEE)
3.1 Should Inibos approve the Client’s application, a final quotation will be sent to the Client. Upon acceptance of the final quotation, a refundable deposit of R2 000.00 becomes due and payable by the Client immediately.
3.2 Should the management of Inibos agree to enter into a contract with the Client and quote the Client, such quotation is valid for 14 (fourteen) calendar days only.
3.3 No date and/or services will be booked and/or secured unless the deposit, as referred to in clause 3.1. above, has been paid and received in full.
3.4 Subject to clause 3.5., the deposit is refundable, subject to the deduction of any breakages and other damages from it, with the balance being refunded to the Client no later than fourteen (14) working days after the function date.
3.5 In the event of cancellation by the Client, the deposit is not refundable or transferable, and will be forfeited to Inibos in accordance with clause 5.1. below.
3.6 The remaining balance becomes due and payable on presentation of an invoice by Inibos and must be settled no later than 14 working days prior to the date of the function. Failure to settle the outstanding balance, will result in the function being cancelled and all monies paid being forfeited by the Client.
3.7 A final invoice with any additional costs is to be paid no later than fourteen (14) working days after the function.
3.8 Kindly note that all payments made, either by way of an internet and/or electronic funds transfer and/or cash, is to be free of commission and bank charges, failing which these charges are to be carried by the Client and will be added to the final account rendered by Inibos.
3.9 Inibos has the sole right to approve, decline or review any application for any event (which may include limitations on any particular type of event), and may also request additional information before making a decision. The decision (including, in the event of a positive outcome, the quote), which may take a couple of days, shall be final and no further correspondence entered into.
3.10 Adherence to Inibos’ Venue Hire Terms of service is confirmed upon payment of the R2000.00 deposit.
4. VENUE USE
4.1 Should unforeseen delays such as lengthy speeches or sudden changes occur, this will considerably influence our kitchen's efficiency, affecting the quality of your experience with us. Our chefs will be using the agreed-upon sequence of events as a guideline for all food menu preparations.
5. CANCELLATION AND CHANGES
5.1 The Client may cancel this Contract at any time by giving written notice to Inibos, but in doing so shall forfeit the deposit and all monies paid to Inibos.
5.1.1 Services already rendered upon cancellation will be payable by the client.
5.2 In the event of irreconcilable differences and/or misrepresentation and/or the non-disclosure and/or omission of relevant information by the Client to Inibos at the time of making application, Inibos reserves the right to cancel this contract at any time, in the event of which the Client agrees that the responsibility and liability of Inibos will be limited to the return of all payments received for the function package.
5.3 Should the Client wish to move their function date, after such date has been booked and confirmed by way of receipt of the deposit referred to in clause 3.1. above, this will be an altogether new booking and a refund of the monies paid will only be made if Inibos is able to re-book the venue on the date for another function. The refund is payable only when the replacement booking is confirmed by receipt of their deposit.
5.4 Should the client cancel a booking within 30 days prior to the date of function, the client will be held liable for the full account of the function. 5.6 Inibos reserves the right to adjust the prices quoted to clients by an increase of up to 10% per annum to account for factors such as inflation, changes in the cost of ingredients, labor costs, transport cost, or any other significant cost increase beyond our control. Inibos will make every effort to absorb costs and minimize the impact on the client while maintaining high standards of service and quality.
6. FORCE MAJEURE OR ACT OF GOD
6.1 The due performance of this Contract is subject to alteration or cancellation by either party owing to any cause beyond their control. In such an event, Inibos will not be liable to the Client and/or any further person in respect of any loss and/or damage of whatsoever nature caused by, or arising from any of the following circumstances:
6.1.1 Force majeure (Acts of God);
6.1.2 The loss, damage, destruction or theft of any property on the venue;
6.1.3 Any act or circumstance, save for gross negligence by Inibos, causing the loss, damage, destruction, theft and such other related events of any property of the Client or their guests;
6.1.4 Loss or damage resulting from or related to the use of any equipment of the venue, including but not limited to furniture, cutlery and crockery, sound equipment or technical failure thereof.
6.2 Covid-19 information. If the event cannot proceed due to Covid-19 regulations, the Client would be advised to move the date (12-month period). Inibos and the Client need to discuss availability of new date before the booking can proceed. The R 2 000.00 deposit will then be moved to the new date.
6.3 If the Client does not want to move the date, then unfortunately the R 2 000.00 deposit will be forfeited as well as all other monies paid toward the function up until this date, as well as services rendered.
7. LIMITATION OF LIABILITY & INDEMNITY
7.1 Inibos in its entirety is used at the Client’s and guests’ own risk. Inibos’ members, management, employees, agents and/or service providers shall not be held liable for any injury to any person, death of any person, damage, loss, including fire or theft, of any property suffered by the Client or guests while using Inibos and its facilities. The Client expressly agrees to this and agrees to inform their guests accordingly.
7.2 Inibos shall not be held responsible for interruptions of services (water, electricity, sanitary services).
7.3 The Client agrees that they will be held responsible for any theft, breakages or damages (including such damage as caused by vomit and the like) to Inibos' property, whether it is accidental or intentional, or by one of the Client’s guests. The Client agrees to be billed accordingly by Inibos.
7.4 The Client indemnifies and holds Inibos harmless against all liability, claims and expenses, including attorney’s fees, arising from Client, and/or any third parties’ use of Inibos, granted that there is no negligence on the part of Inibos.
8. DOMICILIUM CITANDI ET EXECUTANDI
8.1 The term domicilium citandi et executandi connotes the physical address for service and delivery of documents. The parties accordingly choose as their address (domicilium) for all purposes under this Contract, whether in respect of court process, notices or other documents or communications of whatsoever nature (including the delivery of any complaint and/or alteration to original order), the addresses as recorded herein below. Either party may by way of notice to the other party change the physical address chosen as its domicilium citandi et executandi.
9. BREACH
9.1 The Client agrees and acknowledges that in the event of them breaching any term or condition contained in this document, then Inibos shall, without prejudice to any other remedies which Inibos may have in law, be entitled to summarily cancel this Contract without notice to the Client; or to claim specific performance of all of the Client’s obligations, whether or not such obligations would otherwise have fallen due for performance.
9.2 Furthermore, In the event of the Client breaching any term or condition contained in this document, the Client consents to the payment of all legal costs, including the payment of collection commission and tracing agent’s fees, should Inibos have to institute legal action against him and/or her, on the scale as between attorney and client.
10. GENERAL
10.1 The headings of the clauses in this Agreement are for the purpose of convenience and reference only and shall not be used in the interpretation of nor modify nor amplify the terms of this Agreement nor any clause hereof.
10.2 No allocation of payments can be made to certain products and/or services and no part payment and/or set off is permitted herein.
10.3 No relaxation or indulgence granted to the Client by Inibos, at any time, shall be deemed to be a waiver of any of Inibos’ rights in terms hereof, and such relaxation or indulgence shall not be deemed as a novation of any of the terms and conditions set out herein, or create any estoppels against Inibos.
10.4 A certificate under the hand of any authorised person of Inibos as to the existence and the amount of the Client’s indebtedness to Inibos, shall be sufficient and satisfactory proof of the correctness thereof for the purpose of summary judgment or any other proceedings against the Client in arbitration and/or mediation.
11. GOVERNING LAW
This agreement and its termination shall be governed by and construed in accordance with the laws of the Republic of South Africa. Both Inibos and the Client agree that all legal action based on any claim arising under or out of this Agreement must be determined in accordance with South African law, and filed and prosecuted in a court of competent jurisdiction located in the Republic of South Africa and each of them hereby consents and irrevocably submits to the jurisdiction of such court in respect of all legal action or proceedings arising out of or in connection with this agreement, its implementation, interpretation and/or termination.
12. JURISDICTION OF MAGISTRATE’S COURT
The Client hereby consents to the jurisdiction of the Magistrate’s Court in respect of any action or proceedings which may be brought in connection with this Contract, notwithstanding that such action or proceedings would otherwise be beyond such jurisdiction, without prejudice to Inibos' right to institute action in the High Court having jurisdiction.
13. COOLING-OFF RIGHT
Should this contract have been entered into as a result of direct marketing as defined in the Consumer Protection Act 2008, the Client attention is drawn to the rights inferred upon them in terms of section 16(3) of the Consumer Protection Act, in terms of which the Client may terminate this agreement, without reason or penalty, by written notice to Inibos after a 5 (five) day period after signature hereof, and to have any amount already paid by them in terms hereof refunded in the event of such termination.
14. ACCEPTANCE AND ACKNOWLEDGEMENT
The Client by submitting this form acknowledges that they have read and understood the terms and conditions and agrees to all of the above and is further familiar with all details of the selected venue hire package.
Our venue can accommodate a wide range of events, including weddings, corporate events, conferences, seminars, birthday parties, holiday parties, social gatherings, live music performances, and more. We are currently an outdoor-only venue.
Our venue can comfortably accommodate 150 guests for seated events and up to 500 for standing receptions.
Yes, we offer safe on-site parking spaces for guests.
Yes, there are some restrictions that apply which we will communicate to you during your event discussion.
Cancellations made within 72 hours of the scheduled event will result in 100% of the deposit being forfeited. Cancellations for events made less than 7 weekdays prior to the scheduled event will forfeit 50% of their deposit